Virtual Assistants are our priority, not an afterthought.
Adminja herds all of your Leads, Clients, Tasks, Time and Billing
into one, safe, central location..
Always know where you stand
One subscription lets you manage the key aspects of your Virtual Assistant Business.
Projects Not Required
Adminja doesn't force you to set up monthly projects just to log time or manage tasks.
Billing Built for VAs
Auto-renewing billing plans, 3-click invoicing and more: Adminja was built with a Virtual Assistant's needs in mind.
Tasks & Projects
Visually organize your tasks and projects
Dive into the weeds or review everything on your plate at once. Adminja's task boards make it easy to review, plan, and execute.
Task Budgets keep you on track
Stop losing money eating overages! Adminja's Task Budgets give will let you know when you are getting close to the limit .
Scheduled & Recurring Tasks keep your workflow humming.
Set it and forget it! Automate your workflow by scheduling common tasks and multi-step procedures to repeat on a regular basis.
View Task Highlights
Intuitive Time Tracking
Adminja is the easiest way to track, manage, and report on your time without pulling out your hair.
Start your timers with a single click, quickly switch between them, or hand-off to another device without skipping a beat.
With Client Summaries and Snapshots you'll never be at a loss when your client checks in for a status update.
Filter, export and print time reports for your tasks, team members, & clients in a variety of formats.
View Time Tracking Highlights
Client Detail Boards
A place to store and organize ALL of those critical bits of information.
Notes, people, bookmarks, files and more!
Client Detail Boards provide the ideal canvas for organizing and recalling all of your critical client details.
Everything available at a glance
Easily rearrange your client details into an organizing pattern that works for you and never be at a loss when you need to reference a detail.
Color-coded topics and cards make it easy to prioritize, group, and locate anything
When crafting your client's note boards, flag cards and groups with color to make it even easier to find things later.
View Client Detail Highlights
Billing designed for Virtual Assistants
It doesn't get any easier than this.
Auto-renewing Billing Periods
Billing Periods automatically renew on a predefined schedule to manage everything that happens during a client's billing cycle.
Time logged, plans renewed, invoices sent and payments received: Billing Periods keep it all at your fingertips.
Adjust plans on the fly
Need to make a change to your client's plan allotment? No problem! Adjusting a plan, hourly rates, or adding charges and credits in the middle of a billing cycle is easy!
Quickly prepare and send Invoices directly to your clients. Adminja can even Include a link to your payment processor making it easier for them to pay!
Log payments against your invoices and monitor their status.
View Billing Highlights
Convert your website visitors into paying clients!
From initial contact to sending their first invoice, Leadboards streamline and track your sales process to help you close more deals.
Let your website do the work
Design and Embed your custom Lead forms in any website and seamlessly capture new sales leads directly to your Adminja Leadboard.
Own your Client's Journey
Tailor your Leadboard's process and event types to fit the phases and activities of your sales process.
Track. Focus. Win.
For each Lead, Adminja highlights the chance of winning and the time since your last activity, making it easy to know who needs the most attention.
Ready to clear your head?
Join the hundreds of Virtual Assistants already using Adminja to manage their business.
even when you're not logged in.
The Capture Chrome Extension for Adminja
Always at-the-ready in your browser toolbar,the Capture extension for Chrome sends notes, tasks and time straight to Adminja without forcing you to switch tabs, windows or your train of thought.
Smart Workspace Inboxes
Automatically create Tasks and Notes with a simple Email!
(Yes, even your clients can join in the fun!)
File them, assign due dates, or add color using simple inline hashtags!
Frequently Asked Questions
Can I try Adminja before I pay for it?
Absolutely. Every plan starts with a 30 day free trial. Cancel at any time before your trial is up and you will not be charged for anything.
Is Adminja secure?
All of your data, authentication information, data storage and secure communication with Adminja is being seamlessly managed via Google's secure Cloud Platform.
All information is encrypted at multiple levels to ensure that your and your client's data are always safe and secure from unauthorized access.
For more information about the security of your data, please see this article on Google Cloud Platform Security .
What are Adminja's System Requirements?
Adminja was designed to work smoothly on modern web browsers (Chrome/Firefox/Safari/Internet Explorer Edge.) If your computer can run one of these browsers, it should run Adminja just fine!
However, Adminja works best with Google Chrome.
Adminja is also compatible with up-to-date Android and iOS devices running Safari or Chrome.
Can I use Adminja with my Team?
Yes! Depending on the subscription plan you choose, you can invite additional team members, give them access to specific clients and manage their workflow.
Can I integrate Adminja with other software?
We expect to roll out Zapier integration in 2020. Until then, it's easy to interface with Adminja via Email and our Capture chrome extension.
Can I host Adminja myself?
Adminja is a hosted solution built for and deployed in the cloud. It is not available for on-premise configurations.