Meet Adminja,

The all-in-one client management solution designed exclusively for Virtual Assistants.

"I've tried many project management systems over the years.
But I ended my search when I found Adminja "

- Sarah Higgins

Tailored for Virtual Assistants

Never Lose a Thing!

Leads, tasks, time, notes, files, bookmarks and more!

Adminja keeps everything organized and at your fingertips.

Projects Not Required

Adminja doesn't force you to set up projects to log time or manage tasks.

(But, hey, we won't stop you.)

Billing Built for VAs

Auto-renewing billing plans, plan history, easy invoicing:

Adminja was built with a Virtual Assistant's needs in mind.

Adminja frees up your headspace
so you can actually focus.

Let's be blunt, a Virtual Assistant is responsible for herding a helluva lot of ducks. 

And keeping them all in a row is a massive exercise in patience. Cluttering our head with trivial details, lots of browser tabs, and seas of settings.

Wasted cycles better spent on DOING. 

Adminja gives your short term memory a break by capturing everything into one simple system, keeping all of your leadsclients, tasks, time and billing neatly organized and just three clicks away.


Instantly capture important tasks, notes and time no matter where you are or what you are doing.

Capture Features


Color-coded virtual boards provide a place for everything.

Organization Features


Whether you need a simple to-do list or a robust, dynamic system, Adminja's Task management tools work with you.

Task Management Features


Confidence comes with at-a-glance stats for yourself, your client plans and your overall business.

Monitoring Features


With everything already in one system, client invoicing feels like a seamless extension, not a painful afternoon.

Billing Features


Print, download, and email easy-to-understand, flexible time reports

Reporting Features


Say goodbye to routine admin chores with automatic client plan renewals, repeating tasks, and Lead capture forms.

Automate Features


When you're ready, Adminja makes it easy to invite colleagues, start a team and grow your VA Business.

Team Features

"Adminja's time tracking is simply
the best in the industry!"

- Wendy Koss

Adminja's rock-solid multi-timer lets you effortlessly jump from client to client without wasting a second and without losing your place.

You can switch between as many open timers as you need, and they'll persist across sessions, restarts and even devices.

Always available,
even when you're not logged in.

The Capture Chrome Extension for Adminja

Always at-the-ready in your browser toolbar,the Capture extension for Chrome sends notes, tasks and time straight to Adminja without forcing you to switch tabs, windows or your train of thought. 

Smart Workspace Inboxes

Automatically create Tasks and Notes with a simple Email!
(Yes, even your clients can join in the fun!)

File them, assign due dates, or add color using simple inline hashtags!

"If you're ready to increase your productivity, save time and scale your business, Adminja is your answer!"

- Tara Ulrich

Frequently Asked Questions

Can I try Adminja before I pay for it?

Is Adminja Secure?

What are Adminja's System Requirements?

Can I use Adminja with my Team?

What's the deal with Workspaces? Can I use them for more than just my Clients?

Does my client have to use Adminja too?

Can I host Adminja myself?

About Adminja

Adminja is the product of Openmotive Inc., a Chicago-based digital agency specializing in custom business application development and web management tools since 2006.

Adminja was designed and built on the ideas, suggestions and input from hundreds of Virtual Assistants, and we continually turn to the VA community for new feature ideas, feedback and future roadmap planning. 

If you have ideas on how to make the lives of Virtual Assistants easier, we'd really love to hear about it!  Just drop us a line or reach out to us via Adminja's in-app support.