The only system for Virtual Assistants that'll have you up and running in under 30 minutes.

Designed exclusively for today's Virtual Assistant, Adminja automates your client plansstatus reports, forms and tasks, effortlessly tracks your time, and captures every last detail so nothing falls through the cracks. 

Try Adminja, free for 30 days.

As featured on...

"I've tried Dubsado, Teamwork, Clickup, Trello, Notion and Asana. But Adminja is the only platform I was able to integrate into my daily routine with ease, saving me time almost immediately."

Heather Nitch, Founder

Focus on getting things done, not setting things up.

  • No need to configure complicated workflows just to get started. You'll be adding clients, logging time, managing tasks and sending invoices in under 30 minutes! 
  • Keep ALL of your leads, clients, tasks, time and billing neatly organized under one login.
  • Monitor and renew your recurring client plans automatically.
  • Automatic Client Status Reports will keep your clients fully informed while saving you tons of time every week.
  • Design your own Custom Forms to capture sales leads, team applicants, tasks, notes and more!

Clear your headspace and get ALL of your ducks in a row with the only system designed for Virtual Assistants. 

Try Adminja risk-free for 30 days!

How much time have you been wasting "tracking time"?

Flexible time tracking designed exclusively for Virtual Assistants makes Adminja the easiest way to track, manage, and report on your time without pulling out your hair.

And Adminja's game-changing multi-timer will keep accurate tabs on where your time is going as you move from task-to-task without letting a minute go to waste.

Auto-renewing client plans will keep you informed and save you time. Every. Single. Day.

Adminja keeps constant track of each of your client's recurring plans, alerting you when you get close and automatically renewing them when it's time.

You and your client will always know exactly where you stand and you'll never find yourself scrambling. 

You won't even need a calculator.

Managing a team of VAs has never been easier.

When you're ready to grow your business, Adminja helps you bring on and manage team members with simple invitations, single-click permissions, and seamless delegation.

Capture applicants with custom branded forms, convert them to team members, and assign them to clients and tasks.

Team members only see the Client Workspaces you delegate. And since everything about your client can be found in their workspace, onboarding new members and making sure they alway use the most up-to-date information is a no-brainer. 

When I saw Adminja, I was sold!

"My team now tracks their time and completes their assignments without any headaches, while all of the client information they'll need throughout the day is at their fingertips."

Christina Tegbe, Founder

Automate your reports and keep your clients updated without lifting a finger!

Say goodbye to "Status Report Fridays"!

Your branded client status reports will keep your clients informed while saving you tons of time every week.

Share your progress and their plan's status along with time and task details. Configure which elements get included for each client so they'll receive exactly the information you want to share, automatically.

Capture anything with your own branded Forms & Questionnaires

  • Design your own custom forms and quickly share them with anyone.
  • Let Adminja host your forms, or embed them in your own website for a truly seamless experience for your audience.
  • Convert form submissions into sales Leads, Team Applicants, Tasks, Notes or simply send them via email. 
  • No complicated workflow configurations are needed, simply design your form, define the action it should take and you are ready to roll!

Feature Overview

10,000 ft Views
  • Client & Business Dashboard
  • All Tasks, Today's Tasks & Task Calendar views
Time & Billing
  • Auto-tracked recurring Client Billing Plans (by retainer or by the hour)
  • Flexible integrated time tracking with a crash-proof multi-timer 
  • Support for multiple hourly rates/client
  • 3-Click Invoicing
  • Invoicing via Stripe (coming soon!)
  • Powerful Time/Task/Team reporting filters and grouping
  • Print or Email reports as PDF 
  • Export Reports to CSV
  • Weekly Client Status Reports
  • Daily & Weekly VA Progress Reports
  • Dedicated color-coded Client Workspaces
  • Kanban boards for organizing Tasks, Client Details and Sales Leads
Tasks & Projects
  • Individual Task Budgets
  • Unlimited Subtasks
  • Individual Task Discussions
  • File Attachments
  • Activity Logs
  • Batch Task Entry
  • Save Tasks as Templates for easy re-use.
  • Scheduled & Repeating Tasks
  • Team management and delegation
  • Client Access
  • Task Discussions
  • Branded Forms & Questionnaires
  • Integrates with over 2000 of the most popular applications on the web via Zapier.
  • The Capture extension for Chrome
  • Dedicated Workspace Inboxes
  • Personal Reminder System
  • WYSIWYG client notes with embedded files & images
  • Attach files from your computer, Dropbox, or Google Drive

"I've tried many project management systems over the years. But I ended my search when I found Adminja"

Sarah Higgins
Helping Hands Virtual Assistants

So, are YOU running your Virtual Assistance business,
or is your business running you?