The all-in-one client management solution designed exclusively for Virtual Assistants.
"I've tried many project management systems over the years.
But I ended my search when I found Adminja "
- Sarah Higgins
Tailored for Virtual Assistants
Never Lose a Thing!
Leads, tasks, time, notes, files, bookmarks and more!
Adminja keeps everything organized and at your fingertips.
Projects Not Required
Adminja doesn't force you to set up projects to log time or manage tasks.
(But, hey, we won't stop you.)
Billing Built for VAs
Auto-renewing billing plans, plan history, easy invoicing:
Adminja was built with a Virtual Assistant's needs in mind.
Adminja frees up your headspace
so you can actually focus.
Let's be blunt, a Virtual Assistant is responsible for herding a helluva lot of ducks.
And keeping them all in a row is a massive exercise in patience. Cluttering our head with trivial details, lots of browser tabs, and seas of settings.
Wasted cycles better spent on DOING.
Adminja gives your short term memory a break by capturing everything into one simple system, keeping all of your leads, clients, tasks, time and billing neatly organized and just three clicks away.
Instantly capture important tasks, notes and time no matter where you are or what you are doing.
Color-coded virtual boards provide a place for everything.
Whether you need a simple to-do list or a robust, dynamic system, Adminja's Task management tools work with you.
Task Management Features
Confidence comes with at-a-glance stats for yourself, your client plans and your overall business.
With everything already in one system, client invoicing feels like a seamless extension, not a painful afternoon.
Print, download, and email easy-to-understand, flexible time reports
Say goodbye to routine admin chores with automatic client plan renewals, repeating tasks, and Lead capture forms.
When you're ready, Adminja makes it easy to invite colleagues, start a team and grow your VA Business.
"Adminja's time tracking is simply
the best in the industry!"
- Wendy Koss
Adminja's rock-solid multi-timer lets you effortlessly jump from client to client without wasting a second and without losing your place.
You can switch between as many open timers as you need, and they'll persist across sessions, restarts and even devices.
even when you're not logged in.
The Capture Chrome Extension for Adminja
Always at-the-ready in your browser toolbar,the Capture extension for Chrome sends notes, tasks and time straight to Adminja without forcing you to switch tabs, windows or your train of thought.
Smart Workspace Inboxes
Automatically create Tasks and Notes with a simple Email!
(Yes, even your clients can join in the fun!)
File them, assign due dates, or add color using simple inline hashtags!
"If you're ready to increase your productivity, save time and scale your business, Adminja is your answer!"
- Tara Ulrich
Frequently Asked Questions
Can I try Adminja before I pay for it?
Absolutely! Every plan starts with a 30 day free trial.
Cancel at any time before your trial is up and you will not be charged for anything.
Is Adminja Secure?
All of your data, authentication information, data storage and secure communication with Adminja is being managed via Google's secure Cloud Platform.
All information is encrypted at multiple levels to ensure that your and your client's data are always safe and secure from unauthorized access and this infrastructure seamlessly supports Adminja's GDPR compliance.
For more information about the security of your data, please see this article on Google Cloud Platform Security.
What are Adminja's System Requirements?
Adminja was designed to work smoothly on modern web browsers (Chrome/Firefox/Safari/Internet Explorer Edge.)
If your computer can run one of these browsers, it should run Adminja just fine!
However, Adminja works best with Google Chrome.
Adminja is also compatible with up-to-date Android and iOS devices running Safari or Chrome.
Can I use Adminja with my Team?
Yes! Depending on the subscription plan you choose, you can invite additional team members, give them access to specific clients, collaborate with them and manage their workflow.
What's the deal with Workspaces? Can I use them for more than just my Clients?
Workspaces organize all of the information, tasks, time, etc. for one Client or organization.
You can create Workspaces to use internally (without Adminja's Billing component) or to manage Clients.
Does my client have to use Adminja too?
Adminja was designed to operate seamlessly behind the scenes. Your client doesn't even have to know you are using it.
However, your Client CAN create task requests and notes via email using Adminja's smart Workspace Inboxes.
Our Client mobile app is currently under development. When it is released your clients will be able to monitor their plan, your progress, and submit task requests from their mobile device.
We expect our client portal to be released mid-Summer, 2019.
Can I host Adminja myself?
Adminja is a hosted solution built for and deployed in Google's secure cloud infrastructure.
It is not available for on-premise configurations.
Adminja is the product of Openmotive Inc., a Chicago-based digital agency specializing in custom business application development and web management tools since 2006.
Adminja was designed and built on the ideas, suggestions and input from hundreds of Virtual Assistants, and we continually turn to the VA community for new feature ideas, feedback and future roadmap planning.
If you have ideas on how to make the lives of Virtual Assistants easier, we'd really love to hear about it! Just drop us a line or reach out to us via Adminja's in-app support.