Meet Adminja,

The only solution designed exclusively for
Virtual Assistants, not Software Developers.

Clients, Tasks, Time and Billing
in one, safe, central location

Never lose a thing!

One login lets you manage every aspect of your workload and responsibilities.

Projects Not Required

Adminja doesn't force you to set up projects
just to get things done.

Billing Built for VAs

Auto-renewing billing plans, plan history and more: Adminja was built with a Virtual Assistant's needs in mind.

I have ended my search with Adminja...

I have been a Virtual Assistant for nearly 2 years and during that time I have trialled 8 different systems.

I have ended my search with Adminja. A platform designed and created especially for Virtual Assistants has been long overdue and Adminja is a great solution for helping VAs manage their business. 

Sarah Higgins  //  Helping Hands Virtual Assistants

Simple, Intuitive Time Tracking

Whether it's for your whole business, by client, or by task,
Adminja makes it easy to track , manage, and report on your time.

Integrated Multi-timer

Start your timers with a single click, quickly switch between them, or hand-off to another device without losing a second. 

Persistent Status

With Client Summaries and Snapshots you'll never be at a loss when your client checks in for a status update.

Time Reports

Filter, export or print  your time logs by Month, Week, or BIlling Period.

Retainer-Friendly Billing

Invoicing that "gets" Virtual Assistants

Auto-renewing Billing Periods

Finally, a billing system built with the dedicated Virtual Assistant in mind! Billing Periods automatically renew each month to manage everything that happens during each client's billing cycle.

Time logged, plans renewed, invoices sent and payments received: Billing Periods keep it all at your fingertips.

Adjust plans on the fly

Need to make a change to your client's plan allotment? No problem! Adjusting a plan, hourly rates, or adding charges and credits is easy!


Quickly prepare and send Invoices directly to your clients. Adminja can even Include a link to your payment processor making it easier for them to pay!

Track Payments

Log payments against your invoices and monitor their status.

Adminja has been a real game changer...

Adminja has been a real game changer for me...I'm saving so much time now that I don’t have to jump between several tools to lookup information, log time, or track tasks. 

Meagan Mena //  MegAssists Virtual Services

Note Boards 

A place to store and organize ALL of those random client details you're usually juggling.

Because you're tracking more than just names and digits...

Client Profiles provide the ideal canvas for organizing and recalling all of your critical client details. Notes, people, bookmarks, files and more! 

Everything available at a glance

Easily rearrange your client details into an organizing pattern that works for you and never be at a loss when you need to reference a detail.

Color-coded topics and cards make it easy to prioritize, group, and locate anything

When crafting your client's Profile boards, flag cards and groups with color to make it even easier to find things later.

Adminja increases the quality of my work

Adminja works for me as a virtual assistant because it saves what is most valuable - my TIME. Having everything in one place allows me to get more done for my clients in less amount of time, which gives everyone peace of mind and increases the quality of my work. 

Tara Ulrich  //  Timeless Virtual Assistance

Task Boards

Whether you manage by client, project, phase, or the seat-of-your-pants.

Task Lists keep your projects
and phases nice and tidy

Whether it's projects, phases, or simple topics, our color coded, rearrangeable Workflow Groups keep everything organized and in it's place.

Task Budgets provide guidance to stay on track

Stop losing money eating overages!  Adminja's Task Budgets give you a visual cue to let you know when you are getting close to your task's limit . 

Scheduled & Automatically Recurring Tasks keep your workflow humming.

Set it and forget it! Automate your workflow by scheduling common tasks and processes to repeat on a regular basis.

More than 200 Virtual Assistants are already saving time with Adminja.

Upgrade/Downgrade/Cancel at any time.

Adminja adjusts to my style...

Adminja adjusts to my style and lets me work the way I want.

By keeping all of my client information organized, Adminja clears up my mental energy so I can focus on what's most important. For Virtual Assistants, Adminja is a fantastic asset. 

Divine Frazier //  Virtual Assistant

Frequently Asked Questions

Can I try Adminja before I pay for it?

Do you offer Free accounts?

Is Adminja secure?

What are Adminja's System Requirements?

Can I  use Adminja with my Team?

Can I integrate Adminja with other software?

Can I host Adminja myself?