The only system for Virtual Assistants that'll have you up and running in under 30 minutes.

Designed exclusively for today's Virtual Assistant, Adminja automates your client plansstatus reports, forms and tasks, effortlessly tracks your time, and captures every last detail so nothing falls through the cracks. 

As seen on...

"I've tried Dubsado, Teamwork, Clickup, Trello and Asana. But Adminja is the only platform that integrated into my daily routine with ease, saving my time on day one."

Heather Nitch, Founder,
Writeway VA

Streamline your operations and focus on getting things done, not setting things up.

  • Keep ALL of your leads, clients, tasks, time and billing neatly organized and just 3 clicks away.
  • No need to configure complicated workflows just to get started. You'll be adding clients, logging time and managing tasks in under 30 minutes! 
  • Free up your week by automating your client plans, repetitive tasks, and client status reports.
  • Save even more time and integrate Adminja with over 2000 popular web applications!

Clear your headspace and get
ALL of your ducks in a row with Adminja.

Spend less time "tracking time"

Seamless, intuitive time tracking designed exclusively for Virtual Assistants makes Adminja the easiest way to track, manage, and report on your time without pulling out your hair.

And Adminja's game-changing multi-timer will keep accurate tabs on where your time is going as you move from task-to-task without letting a minute go to waste.

Automatic Client plans that eliminate headaches and save time. Every. Single. Day.

Adminja keeps constant track of each of your client's recurring plans. It will alert you when you're running low and renew them automatically when it's time.

You and your client will always know exactly where you stand and you'll never have to scramble to setup new plans every month. 

You won't even need a calculator.

Ready to build your own VA team?

When you're ready to grow your business, Adminja helps you bring on and manage team members with simple invitations, single-click permissions, and seamless delegation.

Or accept applicants with your own custom branded forms, promote the winners to team members and assign them to their clients and tasks. 

And since everything about your client can be found in their workspace, you'll be onboarding new team members in hours rather than days

Team manager

When I saw Adminja, I was sold!

"My team now tracks their time and completes their assignments without any headaches, while all of the client information they'll need throughout the day is at their fingertips."

Christina Tegbe, Founder
Avail VA

Free up your Fridays with Automatic Status Reports!

Your branded client status reports will keep your clients informed while saving you tons of time every week.

Share your progress and their plan status along with time and task details. Choose which elements to include for each client so they'll receive exactly the information you want to share, automatically.

Sample Client Status Report

Capture anything with your own branded Forms & Questionnaires

  • Design your own custom forms and quickly share them with anyone.
  • No complicated workflows to configure. Simply design your form, define the action it should take and you are ready to roll!
  • Let Adminja host your forms, or embed them in your own website for a truly seamless experience for your audience.

Adminja, the complete all-in-one solution for Virtual Assistants

10,000 ft Views
  • Client & Business Dashboard
  • All Tasks, Today's Tasks & Task Calendar views
Time & Billing
  • Automated Client Billing Plans
  • Integrated time tracking with our crash-proof multi-timer 
  • Support for multiple hourly rates/client
  • 3-Click Invoicing
  • Invoicing via Stripe (coming soon!)
  • Powerful Time/Task/Team reporting filters and grouping
  • Print or Email reports as PDF 
  • Export Reports to CSV
  • Weekly Client Status Reports
  • Daily & Weekly VA Progress Reports
  • Team payroll reports (print/CSV/TXT)
  • Color-coded Client Workspaces
  • Visual kanban boards keep Tasks, Details and Leads organized and at your fingertips.
Tasks & Projects
  • Individual Task Budgets
  • Unlimited Subtasks
  • Individual Task Discussions
  • File Attachments
  • Activity Logs
  • Batch Task Entry
  • Save Tasks as Templates for easy re-use.
  • Scheduled & Repeating Tasks
  • Team management and delegation
  • Client Access
  • Task Discussions
  • Personal Reminder System
  • WYSIWYG  notes with embedded files & images
  • File attachment support from your computer, Dropbox, or Google Drive

"I've tried many project management systems over the years. But I ended my search when I found Adminja"

Sarah Higgins, Founder
Helping Hands Virtual Assistants

Migrate your client management to Adminja today
and enjoy a more focused, productive tomorrow.

Automate your client plans, status reports and tasks.

Effortlessly track your time.

And finally get all of your ducks in a row!