Client Management Software
for Dedicated Virtual Assistants
Clients, Tasks, Time and Billing
in one, safe, central location
Never lose a thing!
One login lets you manage every aspect of your workload and responsibilities.
Projects Not Required
Adminja doesn't force you to set up projects
just to get things done.
Billing Built for VAs
Auto-renewing billing plans, plan history and more: Adminja was built with a Virtual Assistant's needs in mind.
I have ended my search with Adminja...
I have been a Virtual Assistant for nearly 2 years and during that time I have trialled 8 different systems.
I have ended my search with Adminja. A platform designed and created especially for Virtual Assistants has been long overdue and Adminja is a great solution for helping VAs manage their business.
Sarah Higgins // Helping Hands Virtual Assistants
Simple, Intuitive Time Tracking
Whether it's for your whole business, by client, or by task,
Adminja makes it easy to track , manage, and report on your time.
Start your timers with a single click, quickly switch between them, or hand-off to another device without losing a second.
With Client Summaries and Snapshots you'll never be at a loss when your client checks in for a status update.
Filter, export or print your time logs by Month, Week, or BIlling Period.
Invoicing that "gets" Virtual Assistants
Auto-renewing Billing Periods
Finally, a billing system built with the dedicated Virtual Assistant in mind! Billing Periods automatically renew each month to manage everything that happens during each client's billing cycle.
Time logged, plans renewed, invoices sent and payments received: Billing Periods keep it all at your fingertips.
Adjust plans on the fly
Need to make a change to your client's plan allotment? No problem! Adjusting a plan, hourly rates, or adding charges and credits is easy!
Quickly prepare and send Invoices directly to your clients. Adminja can even Include a link to your payment processor making it easier for them to pay!
Log payments against your invoices and monitor their status.
Free 30 day trial
Adminja has been a real game changer...
Adminja has been a real game changer for me...I'm saving so much time now that I don’t have to jump between several tools to lookup information, log time, or track tasks.
Meagan Mena // MegAssists Virtual Services
Client Information Boards
A place to store and organize ALL of those random client details you're used to juggling.
Because you're tracking more than just names and digits...
Client Profiles provide the ideal canvas for organizing and recalling all of your critical client details. Notes, people, bookmarks, files and more!
Everything available at a glance
Easily rearrange your client details into an organizing pattern that works for you and never be at a loss when you need to reference a detail.
Color-coded topics and cards make it easy to prioritize, group, and locate anything
When crafting your client's Profile boards, flag cards and groups with color to make it even easier to find things later.
Adminja increases the quality of my work
Adminja works for me as a virtual assistant because it saves what is most valuable - my TIME. Having everything in one place allows me to get more done for my clients in less amount of time, which gives everyone peace of mind and increases the quality of my work.
Tara Ulrich // Timeless Virtual Assistance
Whether you manage by client, project, phase, or the seat-of-your-pants.
Task Buckets keep your projects
and phases nice and tidy
Whether it's projects, phases, or simple topics, our color coded, rearrangeable Workflow Groups keep everything organized and in it's place.
Task Budgets provide guidance to stay on track
Stop losing money eating overages! Adminja's Task Budgets give you a visual cue to let you know when you are getting close to your task's limit .
Automated Recurring Tasks keep your workflow humming.
Set it and forget it! Automate your workflow by scheduling common tasks and processes to repeat on a regular basis.
More than 200 Virtual Assistants are already saving time with Adminja.
Upgrade/Downgrade/Cancel at any time.
Adminja adjusts to my style...
Adminja adjusts to my style and lets me work the way I want.
By keeping all of my client information organized, Adminja clears up my mental energy so I can focus on what's most important. For Virtual Assistants, Adminja is a fantastic asset.
Divine Frazier // Virtual Assistant
Frequently Asked Questions
Can I try Adminja before I pay for it?
Absolutely. Every plan starts with a 30 day free trial. Cancel at any time before your trial is up and you will not be charged for anything.
Do you offer Free accounts?
Yes! We offer a limited Free plan for Virtual Assistants who are just getting started building their client portfolio.
Is Adminja secure?
Adminja has been built on the Google Cloud Platform. All of your data, authentication information, data storage and secure communication with Adminja is being seamlessly managed via Google's Cloud Platform.
All information is encrypted at multiple levels to ensure that your and your client's data are always safe and secure from unauthorized access.
For more information about the security of your data, please see this article on Google Cloud Platform Security .
What are Adminja's System Requirements?
Adminja was designed to work smoothly on modern web browsers (Chrome/Firefox/Safari/Internet Explorer Edge.) If your computer can run one of these browsers, it should run Adminja just fine!
However, Adminja works best with Google Chrome.
Adminja is also compatible with up-to-date Android and iOS devices running Safari or Chrome.
Can I use Adminja with my Team?
Yes! Depending on the subscription plan you choose, you can invite additional team members, give them access to specific clients and manage their workflow.
Can I integrate Adminja with other software?
We expect to roll out 3rd party integrations in 2018.
Can I host Adminja myself?
Adminja is a hosted solution built for and deployed in the cloud. It is not available for on-premise configurations.